City : Surrey, BC

Category : 3330-IT Technology Services

Industry : Education

Employer : Kwantlen Polytechnic University - KPU

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.  KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW:  ADMINISTRATIVE ASSISTANT, IT

Reporting to the Divisional Business Manager IT/Facilities, this position is responsible for providing administrative support for the Information Technology leadership team.

EDUCATION AND EXPERIENCE

• Diploma required. Bachelor degree preferred. Combination of education and working experience will be considered. 
• 4 years’ previous clerical / administrative experience; Preference will be given to those with 1 or more years of administrative experience within an IT environment with demonstrated understanding of computer concepts and terminology.

QUALIFICATIONS

• Excellent understanding of computer concepts and terminology and demonstrated intermediate level of competency with Microsoft office products such as Word, Excel, Visio, PowerPoint and Outlook.
• Intermediate experience in creating financial records within Excel and the knowledge of exporting budget information to management.  An advanced Excel Certification is an asset.
• Advanced understanding and working knowledge of FAST Financials and Web Requisition along with Banner experience. 
• Demonstrate competence for handling the confidential information of the IT department in accordance with the policies & procedures of KPU. Assist with planning and coordinating special events (information sessions, workshops and conferences).
• Ability to independently draft correspondence, meeting minutes, notices, and other business communications.
• Demonstrated proofreading skills of a variety of documents; check for grammar, punctuation, numeracy and spelling.
• Demonstrated ability to operate standard office equipment such as multi-function units.
• Demonstrated ability to type 50 wpm.
• Demonstrated ability to communicate effectively in English, both verbally and in writing.
• Demonstrated ability to maintain and respect confidentiality.
• Demonstrated advanced organizational skills, including the ability to set priorities, plan, co-ordinate and follow up appropriately.
• Ability to work under minimal supervision, under own initiative and as an effective team member.
• Excellent interpersonal and relationship-building skills for collaborating with team members and various business units.
• Good analytical and problem-solving skills
• Possession of a valid driver’s license and access to a vehicle is required.

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Note to Applicants
The University welcomes and encourages applications from women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. If you require an accommodation through our hiring process, please include your request in the application email.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.
 
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.