City : Surrey, BC

Category : 3033-Logistical Services

Industry : Education

Employer : Kwantlen Polytechnic University - KPU

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.  KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW:  FACILITIES FINANCIAL REPORTING COORDINATOR

Reporting to Business Coordinator, Facilities Services, this position is responsible for providing leadership within the Facilities department in the areas of budget, reporting, and financial analysis. Coordinate, develop, guide and advise Facilities Services regarding financial operations: and to assist and support the leadership team by researching, analyzing, and reconciling financial information. Initiates and leads the preparation and maintenance of financial data and information for facilities planning, reporting and assurance. This position is the key financial support position to the Facilities Department and is the primary support for decisions relating to both the operating and capital budgets. The incumbent liaises with internal and external contacts in order to ensure the complex aspects of major capital cash flows, maintenance and renewal project cash flows, renovations and alteration cash flows are processed and data quality measures are adhered to as per Facilities financial planning, and reporting in conjunction with the Financial Services Department.

EDUCATION AND EXPERIENCE

• Completion of two years of an accounting program at an accredited post-secondary institute and a minimum of five years’ related experience or equivalent combination of education and experience.

QUALIFICATIONS

• Demonstrated working experience with budgets, invoices, P-Cards, and other financial records.
• Proven experience in creating financial records within a database, and the knowledge of exporting budget information to spreadsheets.
• Advanced understanding and working knowledge of FAST &/or Banner database or equivalent.
• Demonstrated proficient knowledge of computer concepts and terminology; demonstrated intermediate level of competency with Microsoft Office including the ability to export from a database to excel and create and present reports.
• Proven ability to complete assigned tasks on time within pressure situations and tight deadlines with minimum supervision.
• Ability to independently draft correspondence, meeting minutes, notices, and other business communications.
• Minimum of 50 wpm keyboarding skills; ability to key numbers with a high degree of accuracy.
• Demonstrated proofreading skills of a variety of documents; check for grammar, punctuation, numeracy and spelling.
• Demonstrated effective communication and organizational skills, including the following:
o A high degree of in interpersonal skills, with the ability to patiently and effectively deal with a diverse range of internal and external people in a professional manner Maintain and respect confidentiality; use tact and discretion at all times.
o Set priorities, problem solve, plan, co-ordinate and follow-up appropriately.
o Exercise good judgment, critical thinking and show initiative.
o Gather, research, and report specific information from the web, other organizations and other sources.

• Proven ability to successfully recognize, analyze and resolve problems.
• Self-motivated and willing to upgrade professional development skills.
• Demonstrated ability to produce forms and documents, including spreadsheets, which are consistent and professional in appearance and layout.
• General Knowledge of Post-Secondary Education in BC with particular reference to Facilities Services (organization terms & titles in common use would be an asset).

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Note to Applicants
The University welcomes and encourages applications from women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. If you require an accommodation through our hiring process, please include your request in the application email.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.
 
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.