City : Calgary, AB, Canada

Category : Administration

Industry : Real Estate

Employer : First Capital

First Capital [TSX: FCR.UN] is a leading owner, operator, and developer of mixed-use real estate located in Canada’s most densely populated cities. First Capital’s focus is on creating thriving urban neighbourhoods to generate value for businesses, residents, communities and our investors.  We strive for performance excellence at our properties and new developments, creating healthy and sustainable urban neighbourhoods.  As one of the Greater Toronto Area’s top employers, we foster a vibrant corporate culture that ensures equal opportunity and well-being for all employees in a dynamic and rewarding workplace.

SUMMARY:
We are looking for a terrific Office Coordinator to provide excellent administrative support to the Manager, Office Experience and help create a consistent and positive experience for all employees and external visitors at our Mount Royal Block Corporate location. The Office Coordinator will be responsible for greeting and directing all guests and visitors, onboarding new hires, and assisting with invoices, budgets, and any special projects. The successful candidate will bring a friendly and positive attitude with strong organizational and planning skills and problem-solving abilities.

PRIMARY RESPONSIBILITIES:

• Provide administrative support to the Manager, Workplace Experience.
• Respond to incoming calls, directs callers to the proper individual/teams and answer to inquiries.
• Sort and distribute incoming mail, and interoffice mail.
• Manage security access card system and ensure documentation is current and accurate.
• Conduct Fire Safety and Emergency training and drills as a key member of the Health and Safety committee team.
• Handle the ordering of all office supplies.
• Organize various events for staff and ensures coffee and beverages are stocked.
• Handle all maintenance issues within the office.
• Coordinates with managers regarding space planning or new employee setup.
• Updates office floor plans and health and safety plans.
• Organize new hire packages for all employees.
• Participate in special projects and take on other duties, as assigned.

KNOWLEDGE, EXPERIENCE AND SKILLS:

• Proficiency with Microsoft Office.
• Strong team player with a focus on team goals.
• Well-developed communication and organizational skills.

WHAT WE OFFER:

We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees:

• Flexible Hours
• Remote workdays
• Company-matched savings plans
• Annual Wellness Subsidy
• Tuition & Development Program
• Employee Referral Program
• Rewards and Recognition Programs
• Paid time off during December holiday season
• Parental leave benefits

First Capital is proudly a fully vaccinated workforce to ensure the safety of all our employees and visitors. Successful applicants will also be subject to a background check.

Our people are what makes us different. At First Capital we are committed to workplace diversity and inclusion within our organization, therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process.