City : CALGARY

Category :

Industry : Materials & Construction

Employer : Stantec

Project Administrative Assistant - ( 22000131 )

Description

As energy availability becomes increasingly critical, there’s no end to the scope and significance of your work — and to where it can take you at Stantec. Every day, we’re problem-solving and collaborating on projects that are as challenging as they are impactful. Whether designing a transformational cross-country pipeline, optimizing facilities, verifying the safety and reliability of an asset, or in the field overseeing construction projects, you’ll be joining a team of recognized industry experts on work that’s critical to our clients and our communities. The Energy industry is changing — and we’re helping clients stay ahead of the change. Join a team that’s working together with industry to deliver innovation for the long term on some of the most important and interesting projects around the world.

Your Opportunity

Are you an approachable, highly organized, resourceful individual, capable of anticipating needs and managing your time wisely? Do you thrive in a fast-paced environment and able to juggle multiple deliverables simultaneously? We have an opening for a Project Administrative Assistant to join our growing Project Delivery team in the Calgary office. As a Project Administrative Assistant, you will work with close supervision and direction on small and mid-sized projects under the guidance of other Project Administrators.

Your Key Responsibilities

• Responsible for the admin support of multiple projects and project teams.
• Prepare, distribute, track and file project documents such as memos, minutes, emails, letters, contracts, progress reports, technical reports, specifications, data sheets, amendments, drawing lists, etc., ensuring project deadlines are met.
• Maintain and update organization charts and flow charts.
• Produce quality documentation, ensuring project templates and requirements are adhered to.
• Provide Document Control support for specific projects and programs, if required.
• Ensure corporate policies and procedures are being adhered to.
• Support other Project Admin Assistants as required, providing back-up for vacation, etc.
• Other tasks as required

Qualifications

Your Capabilities and Credentials

• Detail focused individual with the ability to learn and adapt to programs and processes quickly
• Ability to perform in a dynamic and fast-paced environment
• Strong organizational skills with the ability to prioritize and meet deadlines
• Ability to multi-task
• Have high proficiency in written and verbal communication
• Possess confidence and have a high level of interpersonal skills providing support to project teams, managers and discipline departments
• High Proficiency with Microsoft Office Programs and Adobe Acrobat, Blue Beam, Viso, and web-based applications such as SharePoint
• In-Design experience would be an asset
• Knowledge of Document Management Systems would be an asset
• Highly motivated, focused on continuous improvement
• An active team player
• Focused on providing quality documentation and services to our clients in a timely manner

Education and Experience

• High School Diploma is required.
• Post-secondary education in administration is an asset.
• Minimum 2 years of experience in a project administration role, preferably with an Energy engineering company.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada-Alberta-Calgary

Job : Administrative Support

Organization : BC-1109 Energy-CA Alberta South

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Mar 16, 2022, 12:11:03 PM

Req ID: 22000131

Vaccine Policy: Stantec requires some positions in North America to be fully vaccinated against COVID-19 subject to reasonable accommodation to the extent required by law because of a medical reason or a sincerely held religious belief.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans