City : Ottawa

Category : Contract

Industry : Education

Employer : University of Ottawa

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities. 
We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

Position purpose:

Reporting to the Canada Research Chair in Digital Humanities, provides general administrative, operational, coordination and technical support for the conduct of research projects in the Humanities Data Lab (humanitiesdata.ca).

In this role, your responsibilities will include:

• Coordinates and arranges meetings, teleconferences and other research related events; takes and prepares minutes.
• Assists with the clerical aspects of preparing of grant applications, including management of CV’s.
• Prepares purchase orders for approval and enters information into purchasing databases.
• Manages and responds to project related email and project-related information requests.
• Assists with web site maintenance and other project communication vehicles (blogs, newsletters, etc…)
• Prepares and/or assists with the preparation, writing, translation (English and French), of key documents book, manuscripts for publication, abstracts, scientific posters and presentations using word processing, spreadsheets, or presentation software.

What you will bring:

• High School Diploma; completion of postsecondary training in office and administration preferred
• Minimum of two years office administration experience, preferably in a research environment
• Excellent communication (oral and written) and highly refined interpersonal and customer service skills
• Strong organizational, problem solving, and time management skills
• Superior accuracy and attention to detail
• Strong computer proficiency using MS Office applications (Word, Access, Excel, PowerPoint), email, and electronic scheduling software
• Ability to build harmonious working relationships with clients, co-workers, and to interact with the public
• Bilingualism - both French and English (spoken and written).
   

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.