Ville : Markham

Catégorie : Other

Industrie : Professional Services

Employeur : BGIS

Who We Are  

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.  

Further information is available at www.bgis.com

SUMMARY

The Purchase Order Manager is responsible for the oversight of effective PO administration across BGIS. The Manager is also responsible for roll out and ensuring effective roll out of PO improvement projects.

KEY DUTIES & RESPONSIBILITES

People Leadership

Demonstrates strong, competent leadership for team members to guide them in reaching their full potential and meeting their objectives, which supports achievement of our corporate goals. Specifically, these responsibilities include but not limited to:

• Full involvement with recruiting talent.
• Provides mentoring, coaching and guidance to all team members.
• Objectively recommends compensation adjustments.
• Manages all aspects of performance.

PO Administration and Management

• Collaborates with Strategic Sourcing Category Management Team and operations to ensure all POs are created in a timely manner.
• Responsible for quarterly audits of Purchase Orders and ensuring alignment of orders to matrices.
• Responsible for identifying and implementing companywide improvements to Purchase orders processes.
• Supports the Director of P2P in executing and enhancing existing PO projects across BGIS.
• Oversees the SLCs and Amendments process and review root cause of delays working to Strat sourcing or ops on enhancements.
• Assists the Director of P2P to ensure all PO related matters are successful during new client transitions and/or additional client scope.
• Ensures that all purchase orders are executed in accordance with the terms and conditions in a timely fashion.
• Responsible for responding to inquiries made by internal and external stakeholders, including Facility Managers, Financial Controllers, Sourcing managers and vendors with regarding to overall process.
• Oversees collaboration with operation, finance and vendors to resolves invoice discrepancies.
• Orchestrates the PO inquiry and ensures that PO inquiries are responds to and resolved within SLA in current status and the future state of inquiries.
• Assists the Director of P2P in centralization and/or expansion of PO management.
• Point person with IT on any technical PO related matters and systems testing when required.
• Supports the Director of P2P in vendor meetings as needed.
• Supports the Director of P2P in rolling out the future states of PO administration and management.

Documenting and Reporting

• Responsible for documentation of processes and policies pertaining to PO administration, management and future state changes.
• Works with IT lead on PO enhancement, produces RFC and ensures proper/effective communication within BGIS for roll out.
• Ongoing Maintenance of PO document library.

KNOWLEDGE & SKILLS

• University or college degree with 5 – 7 years related experience working with Oracle Purchase Order.
• CPA or other Financial Designations would be considered an asset
• Leadership skills to manage a team of individual contributors.
• Developing quality improvement skills.
• Computer proficiency in MS Word, Excel, PowerPoint and Outlook.
• Strong interpersonal and teamwork skills.
• Excellent English communication skills (both written and verbal). French language is an asset.
• Inquisitive and adept to resolve issues at root cause.
• Strong customer focus.
• Ability to work both independently and in a team environment.
• Strong organizational skills, with the ability to multi-task under deadline pressure.
• Attention to detail.

Licenses and/or Professional Accreditation

• N/A

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!