Ville : Surrey, BC

Catégorie : 1004-Office of Intl Strategic Management

Industrie : Education

Employeur : Kwantlen Polytechnic University - KPU

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.  KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW: ADMINISTRATIVE ASSISTANT, INTERNATIONAL

Provides administrative support for the office of KPU International.  Performs administrative support tasks for the KPU International office including first point of contact reception duties. Ensures effective admissions and advising support and effective daily operations. Provides administrative support for the Divisional Business Manager, KPU International.

EDUCATION AND EXPERIENCE

•    Diploma required. Bachelor degree preferred. Combination of education and working experience will be considered.
•    Minimum two years of previous administrative experience in a post-secondary environment is recommended. 
•    Minimum one year of experience working with international clients and an understanding of the needs of international students is strongly preferred.

QUALIFICATIONS

•    Demonstrated ability to communicate effectively in English, both verbally and in writing. 
•    Full fluency in a second language from KPU’s target markets is considered an asset. 
•    Successful experience working in a confidential environment.
•    Have a general knowledge of post-secondary education with particular reference to organization, terms and titles in common use.
•    Demonstrated ability to work both independently and as a member of a team.
•    Proven ability to work in a fast-paced environment.
•    Proven ability to meet changing priorities, multitasking, meeting deadlines and making responsible decisions while maintaining high levels of customer service.
•    Demonstrated awareness and sensitivity to the cross-cultural communication requirements of international students.
•    Demonstrated ability to respond to inquiries and complaints, and resolve issues in a timely and appropriate manner.
•    Excellent interpersonal, organizational, planning, coordination, problem-solving and follow-up skills.
•    Be able to meet and deal effectively with people of all ages and backgrounds in an information-exchanging situation.
•    Demonstrated ability to manage the multiple demands of a large division.
•    Ability to establish priorities for work assigned or accepted on knowledge of policy and practices and/or understanding of the nature of the work of the Division.
•    Demonstrated ability with integrated computer technologies including MS Word, MS Excel, MS Access, email (Outlook preferred), and internet.
•    Demonstrated ability to independently draft correspondence and reports of a routine nature based on knowledge of established style and practices.
•    Demonstrated ability to create and maintain tracking systems.
•    Experience with preparing and organizing meetings. Demonstrated ability to create agendas, record and distribute minutes.
•    Experience with effectively maintaining electronic calendars, including creating and maintaining appointments, reminders of commitments and tasks as well as preparing and organizing materials for such.
•    Must be able to travel and/or work at various campuses when needed; valid driver’s licence is recommended.

This position is a hybrid position, with 2-3 days on campus and the rest from home.

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Does this role sound like it was made for you, yet you don’t check every box?

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

Note to Applicants:

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at humanresources@kpu.ca.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.