Ville : Bolton

Catégorie : Real Estate

Industrie : Food and Beverage

Employeur : The Beer Store

The Role

We are currently searching for an Administrative Assistant – Real Estate reporting to the Director, Real Estate & Construction. This is a Full-Time Permanent opportunity.

Location: Remote/Hybrid Flex work will continue indefinitely! Our staff based out of corporate office have not returned to the site at this time, however staff will continue to work remotely with visits into the office on an as-needed basis depending on their role and function. Corporate office is located in Bolton, ON.

Who We Are

Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and we’ve established ourselves as the leading retailer and distribution channel for beer in Ontario. Our state-of-the-art recycling system has made us one of the most environmentally responsible retailers in the world; nothing sold or returned to our stores ends up in landfill. We are proud to be a part of communities across the province and believe that if you’re going to be part of the community, you should also give back to it. We’ve partnered with many non-profit organizations over the years to raise awareness and much needed funds!   The Beer Store offers ownership to all Ontario-based brewers which means there's no other team of Beer Champions who live and love all things beer as much as we do. What is a "Beer Champion?" you ask...a Beer Champion isn’t just a customer favourite or a great teammate. We’re health and safety advocates, environmental stewards, and your local community’s beer enthusiasts. Join us to continue to create a fun and genuine work culture that really feels like your second family!

What You’ll Be Doing

• Responsible for the input of all leasing documents and notices into the TBS/BDL lease administration software (ProLease) to ensure the information is kept current
• Administer and maintain the Real Estate and Construction pipeline to ensure the information is most current and communicated monthly to Operations and all other internal departments
• Ensure that all Contractors are ISN certified and in good standing, and compliant with WSIB for low-risk contractors
• Assist in the collection and filing of all Health & Safety and Insurance documents for low-risk contractors across the province
• Support the Project Coordinator with the AGCO process relative to area mapping
• Track the Snow Removal/Landscaping certificates of insurance and contracts
• Communicate effectively to Landlord/Property Management on items in need of repair and follow-up to completion, ensuring Operations is informed along the way
• Support Project Coordinator by inputting and tracking of all expenditures for capital projects and maintenance spend, as required
• Processing all purchase orders, requisitions, and invoices through SAP in a timely manner
• Prepare analysis and reports as requested by various departments
• Perform other related duties and projects as assigned

Who You Are - Your Knowledge, Skills & Experience

• Post-Secondary Education in Business, Project, or Lease Administration
• Minimum of 2-years working experience in a real estate, property management or construction office
• Experience with processing invoices, applying the applicable account codes, and entering into the SAP system
• Strong communication and Microsoft Office (Outlook, WORD, Excel, and PowerPoint) skills are essential
• Lease experience/extrapolation skills as it relates to lease abstracts and CAM/Property Tax reconciliations
• Knowledge of commercial leasing and/or construction processes

Application Deadline: ASAP

Apply today with your resume so we can get to know you better! Don’t forget to sign up for “job alerts” so that you can learn about all our new job opportunities first!

Please apply online to the link below or apply through the careers section on our website. Internal applicants p lease indicate in your online application that you are a “Current Employee” and ensure you highlight your current work location

Equal Opportunity Employer

We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, equity and inclusion are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process .

We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.