City : Surrey, BC

Category : 1003-External Relations

Industry : Education

Employer : Kwantlen Polytechnic University - KPU

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.  KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW:  Administrative Support Assistant

The Administrative Support Assistant is responsible for providing administrative and reception support for KPU’s Civic Plaza campus.

QUALIFICATIONS

•    Demonstrated ability to work both independently and as a member of a team.
•    Proven ability to meet changing priorities, multitasking, work to deadlines and make responsible decisions while maintaining high levels of customer service.
•    Have a full command of the English language both written and oral.
•    Demonstrated ability to respond to inquiries and complaints and resolve issues in a timely and appropriate manner.
•    Demonstrated ability to independently draft correspondence of a routine nature based on knowledge of established styles and practices.
•    Excellent interpersonal, customer service, organization, planning, coordination, problem-solving and follow-up skills.
•    Numerical and financial aptitude.
•    Be able to meet and deal effectively with people of all ages and backgrounds in an information-exchanging situation.
•    Ability to establish priorities for work assigned or accepted on knowledge of policy and practices and/or understanding of the nature of the work of an academic division.
•    Demonstrated intermediate skills in computer and Internet applications (e.g. Windows environment, Word, Excel, email, Banner and web browser).
•    Experience with office supply orders.
•    Demonstrated advanced organizational skills, including the ability to set priorities, plan, co-ordinate and follow up appropriately.
•    Proven aptitude for exacting and precise work.
•    Demonstrated ability to create and maintain tracking systems.
•    Demonstrated ability to type 50 wpm.
•    Experience with preparing and organizing meetings.
•    Experience with special events planning.
•    Ability to occasionally travel to all campuses, possession of a valid driver’s license and access to a vehicle is required.

EDUCATION AND EXPERIENCE

•    Post- secondary diploma required, a combination of experience and education will be considered.
•    Minimum three years administrative experience in a post-secondary environment is preferred.

We are looking to fill two positions to cover a day and afternoon shift: 8:00am-4:00pm and 12:00pm-8:00pm.  Please indicate in your application which shift you prefer.

Click here for a more detailed job description

Note to Applicants
The University welcomes and encourages applications from women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. If you require an accommodation through our hiring process, please include your request in the application email.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted. 

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.
 
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.