Ville : Toronto

Catégorie : Legal

Industrie : Legal

Employeur : Borden Ladner Gervais LLP

Working at the largest firm in Canada has its benefits. BLG has acted for some of the country's largest companies on headline-making deals, and has argued precedent-setting cases before the Supreme Court of Canada.

Offering a breadth of diverse, high-profile clients and internationally-recognized cases, BLG attracts the country's best students and legal professionals.

RIGHT FROM THE START, with the strength of our team, and the BLG brand behind you, you will be able to make your mark on many high-profile cases.

The Vancouver office of Borden Ladner Gervais LLP (BLG), a leading, innovative and client-focused law firm in Canada, is seeking a Administrative Assistant. The Administrative Assistant will perform all administrative and file management tasks requested by Lawyers, PAs and other support functions. This includes file opening, copying, filing, archive management, scanning and completing general administrative duties as required. Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day. The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team. Key Responsibilities The key responsibilities of this role are: Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable ) Receive and process file management requests Create new files in the system and undertake all file closing procedures Open new file folders and label accordingly Work with the practice management system to log and record documents Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date Understand, identify and process all principle documents within files Process archive retrieval requests Maintain all filing and work areas in a tidy and orderly manner Assist with Know Your Client (“KYC”) and conflict checking procedures in accordance with the firm’s procedures Conduct searches as requested · Keep a record of time spent on various administrative tasks for internal purposes Any other duties as requested by the business Customer Service Deal with any Lawyer and/or LSS member enquiries in a prompt and efficient manner Communicate and liaise with requestor on file management issues Consistently appropriately update the team on progress where appropriate Work with team to offer assistance wherever possible Key Competencies Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM Post-Secondary diploma in Administration, an asset Ability to take initiative Flexible and enthusiastic self-starter Strong organization and multi-tasking skills Strong oral and written communication skills Excellent interpersonal skills Strong teamwork skills Ability to work under pressure and meet deadlines Sound knowledge of support services A desire to continuously improve skills A strong focus on ensuring the highest levels of client service standards are delivered and maintained How to Apply We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted. Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace. BLG is committed to fostering a diverse and inclusive workplace. BLG is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. *Please note that relatives of current BLG employees and partners are not eligible for consideration