Ville : Surrey, BC

Catégorie : 200025-Inst Admin - Health

Industrie : Education

Employeur : Kwantlen Polytechnic University - KPU

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.  KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW:  ADMINISTRATIVE COORDINATOR, HEALTH

The Administrative Coordinator performs a variety of administrative duties in support of the Faculty of Health academic plan and operations, using a comprehensive knowledge of Faculty goals and standards, as well as institutional policies and procedures.  The incumbent analyzes and interprets complex divisional issues (i.e. scheduling, and staff workloads), researches options and recommends solutions.  The incumbent manages the faculty’s program and curriculum proposals and reviews, Faculty of Health Faculty Council and Standing Committees, marketing and events, as well as all scheduling and timetabling for the Faculty. The Coordinator also provides leadership and supervision for BCGEU support staff including Administrative Assistants, Clinical Placement Liaisons, and Communication and Events Staff.

EDUCATION AND EXPERIENCE

•    A relevant Bachelor’s degree from a recognized post-secondary institution and progressively responsible administrative experience that includes minimum of five years of experience in a similar position, preferably within a post-secondary work environment or an equivalent combination of education and experience.

QUALIFICATIONS

•    Sound knowledge of academic disciplines, programs and terminology.
•    Minimum of two years demonstrated supervisory experience including recruitment and selection, establishing priorities, assigning work, conflict resolution and completion of performance evaluations, in a unionized environment.
•    Formal training and/or extensive acquired knowledge in computing, including proficiency in using BANNER student and HR, or similar records based systems.
•    Demonstrated experience at an intermediate/advanced skills level in computing and internet applications including Windows environment, Word, Excel, PowerPoint, SharePoint, Adobe, Drupal, email, web browser.
•    Successful experience working in a confidential environment.
•    Demonstrated ability to independently draft correspondence, interpret or produce complex reports based on knowledge of established styles and practices.
•    Demonstrated excellent interpersonal, planning, project management, conflict resolution, coordination, prioritization, problem-solving and follow up skills.
•    Superior organizational skills with the ability to effectively prioritize tasks in an office environment with frequent interruptions and changing demands.
•    Ability to develop flexible approaches toward work procedures and to improvise satisfactory alternatives as required.
•    Excellent communication skills, including training and/or experience in public speaking.  Excellent working knowledge of English.
•    Ability to establish and maintain effective working relationships with university administration, faculty, staff and students.
•    Ability to patiently and effectively communicate with a diverse range of people and situations, including the ability to deal with hostile or upset clients.
•    Demonstrated excellent written and oral communication skills.
•    Demonstrated analytical skills, including problem-solving and needs analysis.
•    Demonstrated numerical and statistical competency, experience with budget development and monitoring.
•    Proven ability to work independently and function successfully as a member of a team.
•    Proven ability to display initiative, discretion and meet changing priorities, meet deadlines and make responsible decisions.
•    Proven ability to type 50 words per minute.
•    Demonstrated ability to create agendas, compose and distribute minutes.
•    Demonstrated ability to respond to inquiries and complaints and resolve issues in a timely and appropriate manner.
•    Demonstrated experience with planning and organizing special events.

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Note to Applicants
The University welcomes and encourages applications from women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. If you require an accommodation through our hiring process, please include your request in the application email.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted. 

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.
 
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.