Ville : Surrey, BC

Catégorie : 1125-Senate Administration

Industrie : Education

Employeur : Kwantlen Polytechnic University - KPU

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.  KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW:  ADMINISTRATIVE COORDINATOR, UNIVERSITY SENATE

The Administrative Coordinator, University Senate performs a variety of administrative duties in support of the Senate Office, using a comprehensive knowledge of governance, the university’s academic goals/standards as well as institutional policies and procedures.  The incumbent plans, analyzes and interprets complex operational issues (i.e. scheduling, workloads), researches options, recommends and implements solutions.  The Coordinator also provides leadership and supervision to support staff, the Vice Chair of Senate and Senate Committee Chairs. 

EDUCATION AND EXPERIENCE

•    A Bachelor’s degree from a recognized post-secondary institution and five years related experience that demonstrates increasing levels of responsibility, preferably within a post-secondary work environment, or an equivalent combination of education, training and experience.
•    A minimum of two years leadership and supervisory experience, including completion of performance evaluations, preferably in a unionized environment.
•    Experience with governance structures, preferably in a public sector environment. 

QUALIFICATIONS

•    Sound knowledge of academic disciplines, programs and terminology.
•    Experience and success in data gathering, analysis and report writing to support evidence based decision making.
•    Demonstrated ability to perform advanced word processing skills (50 words/minute) as well as proficiency in MS Office 2007, Internet/Intranet applications, Lotus  Notes, and Outlook. 
•    Demonstrated ability to maintain confidential information as well as exercise discretion and strong judgment in handling sensitive information.
•    Demonstrated ability to accurately record and transcribe meeting minutes. Experience with Robert’s Rules of Order or Parliamentary Procedure.
•    Demonstrated ability to successfully plan and coordinate activities and projects and provide leadership and direction to team members
•    Exceptional problem solving skills and ability to identify, develop and implement solutions to complex issues. Superior organizational skills with the ability to effectively prioritize tasks in an office environment with frequent interruptions and changing demands.
•    Ability to develop flexible approaches toward work procedures in a dynamic work environment.
•    Strives for continuous improvement and encourages the same in others. Demonstrated ability to collaborate with others to establish and implement best practices.
•    Excellent communication skills including the ability to communicate effectively both in writing and verbally.
•    Ability to establish and maintain effective working relationships with university administration, faculty, staff and students.
•    Ability to patiently and effectively communicate with a diverse range of people and situations.
•     analytical skills, including problem-solving and needs analysis.
•    Demonstrated numerical and statistical competency, experience with budget development and monitoring.
•    Proven ability to work independently and function successfully as a member of a team.
•    Proven ability to display initiative, discretion and meet changing priorities, to work on multiple tasks simultaneously; meet deadlines and make responsible decisions.
•    Demonstrated ability to respond to inquiries and complaints and resolve issues in a timely and appropriate manner.
•    Demonstrated experience with planning and organizing special events.
•    Valid BC driver’s license and access to a vehicle for travel to off-site meetings is required.
•    Availability to work evenings, as required.

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Does this role sound like it was made for you, yet you don’t check every box?

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

Note to Applicants:

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at humanresources@kpu.ca.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.