Duties and Responsibilities

Reporting to the Manager, PFFC/LAC, the Coordinator, Events – LAC, will assist with the planning and execution of events at the Living Arts Centre. This includes, but is not limited to, the following duties:

• Advance and coordinate LAC events, including commercial, community, and City programming
• Assist in compiling budgets, estimates, and letters of offer for potential new shows (as requested by the Manager)
• Secure event bookings using internal Sharepoint and CLASS systems; maintain program databases
• Review, edit and execute contracts
• Coordinate the logistics of approved contracts and riders; liaise with internal departments and external parties to advance performance and special events operations including finance, hospitality, travel, accommodation, FOH and merchandise; prepare show settlements; write post-show reports; monitor and operate within an approved show/event budget
• Serve as the main point of contact on show days for non-technical operations 
• Liaise with the marketing department to support the preparation of marketing materials and promotion of the show/event, support grant funded programs and other partnerships as required
• Assist in advancing special events and coordinating the logistics
• Provide administrative support as directed
• Perform other duties as assigned

Skills and Qualifications

The ideal candidate will possess the following qualifications:

• University degree or College diploma in Arts Administration/Event or Hospitality Management; Performing Arts/Entertainment or related field or combination of education and related experience
• Production experience an asset
• Experience working with artists, production managers, agents and the general public
• Experience creating and working within an approved program budget
• Familiar with theatre environments and experience coordinating artist and production logistics
• Exceptional project planning and great attention to detail with the ability to deliver high-quality work and achieve results in a timely manner
• Excellent interpersonal, communications skills (written & verbal) and problem-solving skills
• Possess superior multitasking and administrative skills that can manage several large-scale events
• simultaneously
• Experience programming performing arts productions for children, families and adults is an asset
• Relevant experience in the logistical support of theatre performances and/or events
• Sound knowledge of occupational health and safety requirements as they apply to the performing arts
• environment
• Understanding of technical requirements including staging, lighting and sound an asset
• Requirement to regularly work outside standard normal business hours