Specialist, Freedom Of Information

Ville : Toronto

Catégorie : Commission Services

Industrie : Public Transportation

Employeur : Toronto Transit Commission (TTC)

JOB INFORMATION
Requisition ID: 5479
Number of Vacancies: View on TTC website
Department: Legal (20000045) - Commission Services (30000494)
Salary Information: View on TTC website
Pay Scale Group: 7SA
Employment Type: Temporary 2028
Weekly Hours: View on TTC website, Off Days: View on TTC website Shift: View on TTC website
Posted On: March 16, 2022
Last Day to Apply: March 23, 2022
Reports to: View on TTC website

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

This role is responsible for reviewing corporate records for exemptions and formulating access decisions under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

Key Job Functions

Review and respond to freedom of information requests made by the public under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
Communicate with requesters (including media, law firms, government representatives, third-party organizations and members of the public) to clarify and resolve issues that arise
Develop fee estimates and collect fees where applicable
Work with staff in all departments to identify and gather responsive records; follow up to obtain incomplete or missing information or records
Review and analyze responsive records received from departments, determine which exemptions under MFIPPA may apply to the records, apply exemptions when necessary/appropriate, sever the records in accordance with MFIPPA and prepare the decision letter(s) and records for the requester, while adhering to the legislated time frames
Track requests, document the review process, maintain records and ensure the TTC meets all legislative requirements and obligations
Research and analyze case law and Information & Privacy Commissioner of Ontario (IPC) precedents, and consults with stakeholders to ensure their views and concerns are taken into account in the application of discretionary exemptions.
Assist with the administration of the TTC’s inactive physical records program, including verifying the use of appropriate retention codes, retrieval of boxes from the contracted Records Centre and the secured destruction of records that have met their retention requirements
Assist the Coordinator - Records Management and FOI in ensuring corporate compliance with rules and regulations set out in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
Provide administrative support to the Coordinator - Records Management and FOI as required.
Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.

Skills

Communicate in a variety of mediums

Maintain documentation and historical records

Plan and organize activities / projects to meet section and organizational goals

Use office technology, software and applications

Understand and apply administrative policies, processes, and procedures

Education and Experience

Completion of, or enrolment in, a related field such as public administration, law, records management, information management, or combination of education, training and experience deemed to be equivalent.

Additional Requirements

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Human Resources – Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

Note: All TTC Employees are required to be fully vaccinated as a precondition of employment in accordance with TTC's Mandatory Vaccination Policy

We thank all applicants for their interest but advise only those selected for an interview will be contacted.

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